Room Assignment and Selection

Every April, returning students are allowed the opportunity to determine their housing assignment for the following academic year.  Students are encouraged to carefully read and familiarize themselves with the processes, policies and housing options detailed in the material below.  New students are matched after the last orientation session in July based upon information provided in the roommate matching form.

Students with less than 90 credit hours are required to live on campus unless residing with parents, guardians or relatives.  A student must be enrolled full-time and maintain at least the equivalent of 12 credit hours per semester to live in College-owned or leased housing. 

If you have any questions about any aspect of room assignments or selection please contact the Office of Student Life at 315-655-7237 or stop by the office, which is located in Chapman Hall. Hours of operation are 8:30 a.m. – 5 p.m. Monday through Friday.  [ Download the 2015-2016 Housing Agreement (pdf) ]

Returning Student Housing Selection Process (2015-2016)
The 2015-16 Housing Selection Manual will be made available soon.

First Year and Transfer Student Housing Selection Process  
Housing and roommate assignments for first year and transfer students are mailed out in late July. Incoming first-year students and transfer students are matched and assigned using information from their New Student Housing Information Form. Students who have submitted their completed New Student Housing Information Forms and paid their deposit have the highest priority, but students may contract to live on campus at any time.

Sometimes friends decide to attend Cazenovia College together and wish to be roommates. If this is the case, please complete the Roommate Preference section of the New Student Housing Information Form and ensure that your desired roommate does the same. Students must mutually request one another as roommates in order to live together. 

Room Changes
Unauthorized room changes are prohibited. That is, a student may not move from his/her assigned space to another in the hall without the authorization of the Office of Student Life. There is also a two-week room freeze implemented at the beginning of each semester during which students cannot change room assignments.  Students in violation of this provision may be subject to a fine of $150.00 and/or cancellation of their room assignment.

Room Reassignment
The College, through the Office of Student Life, reserves the right to temporarily or permanently reassign students at any time during the term of occupancy. At any point during the academic year, residents of rooms that are not occupied at capacity may be required to relocate to a space in another room or residential facility, and/or accept that another student may be assigned to the vacancy that exists in their room.

Room Condition, Inventory and Room Condition Reports (RCR)
The resident(s) of the space assigned shall be responsible for any loss, damage, repair or replacement of the furnishings and the conditions of the space during the term of occupancy. Upon arrival and departure, the resident(s) will inspect the space and complete a Room Condition Report (RCR) of the furnishings and condition of the space and submit that information to their Resident Advisor. An RCR must be completed each time a student moves into or out of a residential facility room. Failure to do so will result in a fine for an unapproved room change.

Condition of Room Upon Departure
All trash should be taken to the designated trash room. Rooms should be cleaned and vacuumed by the resident(s). Failure to do so and/or failure to leave the room in acceptable condition will result in a fine equally divided between each resident and/or forfeiture of their room choice within the College for the subsequent year. Moreover, if the public areas in the hall (i.e. lounges, hallways, etc.) are left in disrepair, a charge for returning the public area to its original condition will be equally divided among all the residents in that hall area. All personal belongings must be removed from the student’s room upon departure.  The College will not assume responsibility for belongings left in the space assigned, hallway or any other College property.  All personal belongings note removed from the assigned space within ten (10) days of departure (either trough voluntary separation or dismissal) will be disposed of by the College.